microsoft.com Home  
Microsoft
http://www.microsoft.com/office/ork  
Broadcasting PowerPoint Presentations over the Network

Installing Presentation Broadcasting and Scheduling Broadcasts

To install the Presentation Broadcasting feature on users’ computers during Office Setup, select the Microsoft Office\Microsoft PowerPoint for Windows\Presentation Broadcasting feature and set the installation state to Run from My Computer.

Note   To install the Presentation Broadcasting feature on Microsoft Windows NT 4.0 computers, you must log on with administrator privileges.

After you install the Presentation Broadcasting feature on a client computer, you can schedule, modify, and present broadcasts. To take advantage of the Presentation Broadcasting feature, first you create a presentation in Microsoft PowerPoint, and then you schedule your presentation for broadcast.

To schedule a presentation for broadcast

  1. On the Slide Show menu, point to Online Broadcast, and then click Set Up and Schedule.
  2. In the Broadcast Schedule dialog box, choose the option to set up and schedule a new broadcast.
  3. In the Schedule a New Broadcast dialog box, click the Description tab and type any description information you want to display on the Lobby page.
  4. On the Broadcast Settings tab, specify the broadcast settings you want.

You can modify broadcast settings for a scheduled broadcast before the broadcast begins. Available broadcast settings include the following:

After you specify settings for the broadcast, PowerPoint 2000 opens an Outlook 2000 online meeting request form for the broadcast. Enter the addresses of the viewers whom you want to invite to the broadcast, and then send the form.

Viewers can accept the meeting request when they receive it, and then they can click the event URL address in the request to connect to the lobby page and to the presentation broadcast. The lobby page displays the time remaining until the broadcast begins.

Note   Viewers must have their clock set with the correct time and time zone or the time calculation might not be correct.

Broadcast information is saved in the presentation file, so it can be moved to any computer without losing the settings for the broadcast. However, broadcast settings are relative to the computer on which the presentation is saved. If you move a broadcast to a different computer, the domains and file paths might not be accessible.

Note   The Presentation Broadcasting feature supports e-mail applications other than Outlook. However, only Outlook makes time information available and allows you to replace a presentation file with an updated version before the scheduled broadcast.

Top

Using Chat with Presentation Broadcasting

Before you can enable Chat on a presenter's computer, you must change a setting in the Windows registry.

  1. On the presenter’s computer, locate the following registry subkey:

    HKEY_CURRENT_USER\Software\Microsoft\Office\9.0\Powerpoint\Broadcast

  2. Add a new string value named ChatURL.
  3. Set the value data for the new string to mic://<Chatserver>/%23<Chatroom>

    where <Chatserver> is the name of Chat server and <Chatroom> is the name of your Chat room.

    For example, if the Chat server is MyServer and the Chat room is NewChatRoom, then the value for the string is mic://myserver/%23newchatroom.

When the Broadcast subkey is set to the correct Chat room, the presenter can select the Enable Chat check box on the Broadcast Settings tab to allow Chat, or clear the check box to prevent Chat. If the presenter allows Chat, the audience sees an Online Chat button on the Event page. Clicking the button starts their Chat client and takes them to the specified Chat room.

Customizing HTML scripts for presentation broadcasts

The HTML files used for presentation broadcasts are located in the Program Files\Microsoft Office\Office\Broadcast folder. You can customize the HTML code in these files by using an HTML editor such as Microsoft FrontPage, or you can replace image files in this folder with your own images.

For example, you can replace Nsnbg.gif to change the background displayed during presentation broadcasts, or you can replace Ns_logo.gif to add your own corporate logo. When you customize these files, save the original files in case you need to revert back to them.

Top

See also

You can set the installation state of the Presentation Broadcasting feature to be installed the first time a user activates the feature. For more information, see Intelligent Installation – Office 2000 Setup Improvements.



Topic Contents   |   Next   |   Top

Friday, March 5, 1999
© 1999 Microsoft Corporation. All rights reserved. Terms of use.

License