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If your organization is upgrading gradually, Microsoft PowerPoint 2000 users can collaborate by saving all presentations in PowerPoint 95 format. However, because of changes to the PowerPoint file format, saving a PowerPoint 2000 file in PowerPoint 95 format can result in lost data or changed formatting.
System Policy Tip You can use a system policy to define the default value for the Save as type option in the Save As dialog box (File menu). In the System Policy Editor, set the Microsoft PowerPoint 2000\Tools | Options\Save\Save PowerPoint files as policy. For more information about the System Policy Editor, see Using the System Policy Editor.
The following table identifies new features in PowerPoint 2000 that might affect your data or formatting in PowerPoint 95 format.
| When this PowerPoint 2000 feature | Is saved in PowerPoint 95 format |
|---|---|
| Animated chart elements | Display as static chart objects. PowerPoint 95 users must use Microsoft Graph to edit charts. |
| Animated GIF pictures | Appear as static images without animation. |
| Custom shows | Appear in the presentation, but they are not designated as a group. |
| Elevator effects | Convert to Wipe Up effects. |
| Native format movies and sounds | Convert to Windows Media Player and Sound Recorder objects. |
| Automatically numbered lists | Appear as bulleted lists. |
| Play options for CD tracking and movie looping | Lost in the conversion. |
| Tables | Appear as a single grouping of shapes. |
The following table describes new features in PowerPoint 2000 that might affect your data or formatting in PowerPoint 95. In general, graphics features in PowerPoint 2000 are converted to their closest equivalent in PowerPoint 95.
| When this PowerPoint 2000 feature | Is saved in PowerPoint 95 format |
|---|---|
| 3-D effects | Convert to pictures. |
| AutoShapes | Convert to freeform shapes when there are no matching shapes. |
| Composite shapes | Convert to separate shapes and grouped lines. |
| Connectors | Lose the automatic connecting characteristic, and convert to freeform lines. |
| Curves | Convert to connected line segments that approximate curves. |
| Gradient fills | Lose the semi-transparency characteristic. |
| Graphic or picture bullets | Appear as regular font-based bullets. |
| Joins and endcaps of lines | Convert to mitered joins and round endcaps on AutoShapes. On freeform shapes, they convert to round joins and round endcaps. |
| Objects that are linked or embedded | Lose brightness, contrast, and color transformation settings. |
| Picture brightness, contrast, and color transformation | Render at current PowerPoint 95 settings. |
| Picture fills | Convert to picture objects. |
| Picture fills on shapes | Converts to a picture object with a solid fill that is the last applied foreground color. |
| Shadows, engraved | Convert to an embossed shadow effect. |
| Shadows, perspective | Convert to grouped shapes with a shadow. |
| Shapes or arcs with attached text that are new in PowerPoint 2000 and PowerPoint 97 | Convert to freeform shapes or arcs, and text boxes. |
| Text box margins | Average to center the text block in the box. |
| Text effects | Convert to pictures. |
| Thick compound lines | Convert to picture objects. |
The following table identifies the workgroup and Internet features in PowerPoint 2000 that might affect your data or formatting in PowerPoint 95 format.
| When this PowerPoint 2000 feature | Is saved in PowerPoint 95 format |
|---|---|
| Comments | Convert to Rich Text Format (RTF); and hidden comments appear in the presentation. |
| Hyperlinks that combine Play Sound with other action settings | Lost in the conversion. |
| Hyperlinks embedded within an object | Lost in the conversion. |
| Action settings embedded within an object. | Lost in the conversion. |
The following table identifies other new features in PowerPoint 2000 that might affect your data or formatting in PowerPoint 95 format.
| When this PowerPoint 2000 feature | Is saved in PowerPoint 95 format |
|---|---|
| Charts | Can only be edited with Microsoft Graph. |
| Clip Gallery | Does not launch when users double-click the clip art object. The clip art object converts to a picture object. |
| Macros | Do not convert because PowerPoint 95 does not include a macro language. |
| Unicode characters (two bytes per character) | Map to corresponding ANSI. Foreign language characters do not change. |
| Voice narration | Does not synchronize with bullet point animation. There is a long gap in the audio between slides. |
If PowerPoint 2000 users share presentations often with PowerPoint 95 users, you can specify PowerPoint 95 format as the default file format for new presentations. For more information, see How to Specify the Default Format in Which to Save Files.
Microsoft Office 2000 includes several new international features that help simplify the task of administering and supporting Office internationally. For more information, see Overview of International Features in Office 2000.
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