AllowAdditions Property

Applies To Form.

Description

You can use the AllowAdditions property to specify whether a user can add a record when using a form.

Setting

The AllowAdditions property uses the following settings.

Setting	Description	Visual Basic

Yes	(Default) The user can add new records.	True –1)
No	The user can't add new records.	False (0)

You can set the AllowAdditions property by using the form's property sheet, a macro, or Visual Basic.

Remarks

Set the AllowAdditions property to No to allow users to view or edit existing records but not add new records.

If you want to prevent changes to existing records (make a form read-only), set the AllowAdditions, AllowDeletions, and AllowEdits properties to No. You can also make records read-only by setting the RecordsetType property to Snapshot.

If you want to open a form for data entry only, set the form's DataEntry property to Yes.

When the AllowAdditions property is set to No, the Data Entry command on the Records menu isn't available.

Note When the Data Mode argument of the OpenForm action is used, Microsoft Access will override a number of form property settings. If the Data Mode argument of the OpenForm action is set to Edit, Microsoft Access will open the form with the following property settings:

AllowEdits — Yes
AllowDeletions — Yes
AllowAdditions — Yes
DataEntry — No

To prevent the OpenForm action from overriding any of these existing property settings, omit the Data Mode argument setting so that Microsoft Access will use the property settings defined by the form.

See Also AllowDeletions property, AllowEdits property, DataEntry property, OpenForm action, OpenForm method, RecordsetType property.

Example

The following example examines the ControlType property for all controls on a form. For each label and text box control, the procedure toggles the SpecialEffect property for those controls. When the label controls' SpecialEffect property is set to Shadowed and the text box controls' SpecialEffect property is set to Normal and the AllowAdditions, AllowDeletions, and AllowEdits properties are all set to True, the intCanEdit variable is toggled to allow editing of the underlying data.

Sub ToggleControl(frm As Form)
    Dim ctl As Control
    Dim intI As Integer, intCanEdit As Integer
    Const conTransparent = 0
    Const conWhite = 16777215
    For Each ctl in frm.Controls
        With ctl
            Select Case .ControlType
                Case acLabel
                    If .SpecialEffect = acEffectShadow Then
                        .SpecialEffect = acEffectNormal
                        .BorderStyle = conTransparent
                        intCanEdit = True
                    Else
                        .SpecialEffect = acEffectShadow
                        intCanEdit = False
                    End If
                Case acTextBox
                    If .SpecialEffect = acEffectNormal Then
                        .SpecialEffect = acEffectSunken
                        .BackColor = conWhite
                    Else
                        .SpecialEffect = acEffectNormal
                        .BackColor = frm.Detail.BackColor
                    End If
            End Select
        End With
    Next ctl
    If intCanEdit = False Then
        With frm
            .AllowAdditions = False
            .AllowDeletions = False
            .AllowEdits = False
        End With
    Else
        With frm
            .AllowAdditions = True
            .AllowDeletions = True
            .AllowEdits = True
        End With
    End If
End Sub