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Finalizing the Rollout Plan

The final rollout plan is an extension of the pilot planning process, with the added steps of documenting, budgeting, and carrying out the final logistics. As you perform these steps, you should also update the policies and practices guidelines governing network and computer use in your company, and create a template for a central database that tracks specific configurations and uses of each network computer.

Completing the Rollout Logistics and Budget

As you prepare for final rollout, estimate the length and scope of the overall installation process. Also plan for all tools needed to complete the process within the stated time frame. If necessary, propose a formal budget for the company-wide implementation and present it to management for approval. Your budget should include the costs for personnel and resources, such as system management software.

After obtaining any necessary approval, purchase the resources required to facilitate the installation. If you need additional staff, be sure to hire experienced and qualified individuals for the team, and train them extensively before starting.

Complete your training, communication, and staffing plans for the final rollout at this time.

Updating the Policies and Practices Guidelines

Prior to final rollout, update all company policies regarding employees’ use of the network and computer. Make sure to cover items such as password length and expiration requirements, and the level of approval needed to obtain remote dial-up privileges.

In addition, update the corporate standards lists for hardware and software usage; use these as a reference for bringing all computers into compliance during the rollout process.

Because Windows 98 makes possible the use of many new 32-bit applications and of Plug and Play–compliant hardware, these new products should be added to the list, and their older counterparts should be deleted.

Creating a Template for the Rollout Database

Use a template to create a central database for monitoring the progress of the rollout and to document any areas requiring further action. During preparations for the final rollout, create the template, using appropriate database management software. Complete the template with configuration information for every computer and user in the company, and place the template on the server. Then, during company-wide installation, the Installation team fills in the template for each computer and user, indicating whether any additional upgrading is needed. The team can then use the template to track open items following the rollout and to measure actual progress against original objectives.